The Employee Resource Guide is available to assist current Virginia Tech employees who have human resources responsibilities. The guide walks employees step-by-step through the process on a wide variety of transactions.

The guide provides information about the following:

  • Transactions - Currently being reviewed & updated
    • Appointment Changes
    • Base Salary Adjustments
    • Funding Change
    • Hiring
    • Leave
    • Organizational Transfer
    • Other Pay actions
    • Separation
    • Stipends/Supplements

  • My Next Hire
    • Administrative and Professional Faculty
    • Instructional Faculty
    • Research Faculty
    • Staff
    • Wage
    • Search Exemption
    • Internal Search & Promotions
    • P14
    • Student Employment
    • Temporary Agency
    • Emergency Hire

Contact Us

HR Service Center
Hours: 8 a.m. - 5 p.m.
Telephone: 540-231-9331
Fax: 540-231-3830


The Department of Human Resources is currently in the process of updating all information in the Employee Resource Guide and moving all of the forms from into this guide. The revised guide should be ready in the fall of 2016.

The Department of Human Resources will accept documents electronically in accordance to university guidelines:

  • Personally Identifying Information should never be submitted via email.
  • Personnel Transactions that do not include Personally Identifying Information may be submitted via email but must be encrypted. Please review instructions on how to encrypt Office Documents or documents using Adobe. The password to access the document must be provided to the recipient in a separate communication (separate email or a phone call).
  • Personnel Transactions may be faxed to our office 540-231-7986, Monday – Friday (excluding holidays or university closings) between the hours of 7:00 am to 4:30 pm.
  • Any document that is scanned onto a user’s individual computer should be deleted if the document is no longer necessary or secured. The Virginia Tech IT Security Office can provide additional information related to document security.